Fashion Master - The Software

Fashion Master is a product with over twenty years of development and refinement in addressing the ever-changing requirements of Fashion Retailers and Wholesalers. The original product focused on the needs of Fashion Retailers with multiple outlets covering a wide geographic area, supplied from centrally located warehouses.

Over the years, in close association with our clients, Fashion Master has been expanded and now encompasses nearly every feature required for the day to day operation of these businesses from single to multiple location including International outlets. From the initial purchase of the products from your suppliers right through goods receiving, warehousing, bar-coding, sales order processing, allocations & picking to the delivery of the products to your retail outlets or wholesale clients, Fashion Master carefully co-ordinates, controls and records every step, right down to the branch, date, time, receipt number and operator who sold or dispatched the product.

Whether your business is 'Boutique' or 'Chainstore', Fashion Master has unique facilities that allow it to adapt to your style of operation allowing your business to operate as smoothly and efficiently as possible.

Flexible Platform

As well as traditional Branch Retailing, Mail Order, Catalogue and Wholesale methods, Fashion Master also incorporates sophisticated facilities to seamlessly manage sales via the Internet in both Retail and Wholesale/Trade environments.

Whatever Retailing or Wholesaling methods you practice, your Company will benefit from the increased levels of control and information provided by Fashion Master and the implementation of a solid, yet flexible platform for future expansion.

Fashion Master now extends to cover Footwear, Sportswear, Luggage, Jewellery, Lingerie, Accessories and many other areas of Retailing and Wholesaling.

Cloud or Local Servers

Fashion Master can be operated as a local or hosted solution. The default mode of operation is Full Real-Time Transactions, however, overnight batch update is available if required. 

Fashion Master is a truly Multi-User, Multi-Company, Multi-Warehouse, Multi-Branch, Multi-Channel system.

10 Steps To Retail Automation and Efficiency

Step 1 - Stock Control & Product Categorisation

The Stock Control Module is the heart of Fashion Master. Correct Product Categorisation is essential for the efficient operation and management of any Stock Control System.

- Size Scales
- Alternative Barcodes
- Multi-Currency Pricing
- Multiple Price Bands
- Individual Branch Pricing
- Stock Movement History
- Instant Stock Availability
- Digital Product Imaging
- Web Export Facilities
- Bin Locations

Fashion Master provides 9 levels of analysis of which the first two are pre-defined and the remainder are user definable. Each level can be Unique to the level above or Global across the entire structure.

Stock Records - Once the initial levels of analysis are created, the simple to follow screen layout ensures data can be entered quickly and accurately.

Size Scales - If you define products as belonging to Size Scales, the Size Scale facility is used for all future reference to that product for example when raising Purchase Orders, Goods Received Notes, Branch Transfers etc. This facility greatly increases the speed at which size scaled products are managed.

Product Imaging - Digital Images can be stored as part of the product data. These images can be displayed on the tills, in your web-store and as thumbnail images on your reports.

Stock Enquiries - Instantaneous stock enquiries are available across all sizes, colours and locations.

Step 2 - Purchase Order Processing

Purchase Orders for Products are raised to Suppliers. This is normally the first notification to the Stock Control system of any activity regarding a Product. As a result of this, all facilities relating to new product creation are available within the Purchase Order module.

- Multi-Currency
- Warehouse/Branch Deliveries
- Cancellation Date
- Size Scale Entry
- P/O Replication
- E-mail/EDI Transfer
- Flexible Remote Purchasing
- P/O Analysis
- Purchase Invoice Matching

Step 3 - Goods Receiving / Supplier Returns

The Goods Receiving process is significantly faster if Purchase Orders have been raised previously for the goods. It is simply a matter of indicating the Purchase Order number that the items are being received against and updating the Goods Received Note with the Actual Quantity of items received. Pre-bar-coded goods can be scanned directly into the GRN.


-GRN against P/O or Manual
- Direct Barcode Scanning into GRN
- Barcode Labelling from GRN
- GRN to Warehouse or Branch
- Automatic P/O Allocation
- Supplier Returns Analysis

Step 4 - Warehouse Procedures

Once the Products have been booked into the Warehouse by the Goods Receiving process they are ready to be stored in the relevant areas of the Warehouse awaiting the picking process. Depending on the nature of the products and the quantities in which they are purchased, you may utilise the Outer Carton Labelling System to produce an Outer Barcode Label which indicates the quantity and the size to colour ratio of the contents. This system is particularly useful if the cartons are to be shipped out to branches or customers without first being broken down.


- Outer Carton Labelling
- Mixed Carton Handling
- Bin Locations
- Real-Time or Batch Scanning

The Outer Carton Labelling System significantly increases the speed of Warehouse Stocktaking and Branch/Customer deliveries since only the outer label needs to be scanned and Fashion Master will automatically explode the carton content on to the Transfer Notes.

Step 5 - Bar-Coding

Barcode Labels or Tickets can be produced in almost any design on a wide variety of materials. For high volume ticket production, the printing machines incorporate cutting and stacking equipment. Barcode Labels can be produced in advance of goods being received at the Warehouse and sent to the supplier or manufacturer for attachment prior to delivery or they can be produced in-house for attachment as and when the goods are received. Barcode Labels can be automatically produced from Purchase Orders, Goods Received Notes or manually entered compiled lists. Fashion Master has the capability to print barcode labels and tickets with Branch Specific information. For example you may operate different pricing structures for the same products in different branches and you may have branches in other countries which require labels with alternative language or currency details.


- Multi-Format Labels & Tickets
- Import List from P/O, GRN, TFR
- Hand Held Bar-coding Equipment
- Use of Manufacturer Barcodes

Step 6 - Sales Order Processing

If you are a Wholesaler or you are processing sales from Mail Order, Catalogue or Electronic Shopping sites such as Television and the Internet you will use the Fashion Master Sales Order Processing module to compile and process the order.


- Customer Margin control
- Credit Limit Notification
- Customers On Stop Notification
- Outstanding Balance Reporting
- Sales Representative Reporting
- Current & Forward Stock Orders
- Customer Order History
- Stock Availability

As the Sales Order is raised, Fashion Master notifies you of the Current Customer Balance along with their Credit Limit and the Minimum Desired Margin that you wish to achieve for products supplied to this customer. If the customer is on "Stop" you will be prevented from processing delivery notes for this order. As you build up the items on the order, the Minimum Desired Margin % prevents the product sell price being set below the specified margin level.

The products on the customer order may or may not currently be in stock. All Current Stock and On-Order balances are displayed for each product as it is added to the order. Sales Orders can be part shipped with balance to follow notification.

Once the stock is available to part or fully complete the order, the picking lists can be produced then the delivery notes and finally the invoices. Only delivered quantities are invoiced and there can be multiple delivery notes and invoices per Sales Order.

Step 7 - Stock Allocations, Picking, Suggested Re-Ordering

Fashion Master has several powerful tools for allocation of stock depending on whether you are fulfilling Sales Orders or carrying out Branch Stock Replenishment. With regard to Sales Orders, whenever you receive a new delivery of stock, Fashion Master can advise on all Sales Orders where that product is required.

Fashion Master can then automatically allocate the stock to these orders or you can manually allocate it if you wish to be selective about certain orders.

If you are processing Forward Orders then Fashion Master can calculate the exact amount of stock required to full fill these outstanding orders, in the format of a report suitable to send as an instruction to your Supplier or Manufacturer.

If you are processing orders received from electronic shopping sites i.e. Web Stores or TV, Fashion Master can automatically produce Picking Lists against received EDI files.

With regard to Branch Stock Replenishment, Picking Lists can be produced based on re-stocking back to desired Minimum Stock Holding Levels or re-stocking based on Previous Period Sales. In instances where all the warehouse stock has been allocated yet there are still outstanding requirements at Branches or on Sales Orders, Fashion Master can automatically generate Purchase Orders, for the balance of the stock required.

Once the Pick information has been processed, the next step in the chain is for Fashion Master to produce the Suggested Re-Order reports. These reports are produced based on Branch Minimum Stock levels and Warehouse Minimum Stock levels. If the suggested re-order quantities are acceptable then the report can automatically be converted to Purchase Orders.


- Branch Stock Allocation Priorities
- Manual Pick List override facility
- Automatic Purchase Order Creation - from Pick List
- Automatic Transfer Note Creation - from Pick List
- Picking Lists raised against Minimum Stock Levels, Previous Period Sales, Warehouse Deliveries or EDI files.
- Bin Location Picking
- Automatic Suggested Re-Ordering

Step 8 - Branch transfers, Deliveries & Invoices

The Stock Transfer module is used to transfer stock from Warehouse to Branch, Branch to Branch (Inter-Branch Transfers) and Branch back to Warehouse. The transfer process starts by creation of a "Transfer Out" note.

Once the Transfer Out has been raised, the stock is changed to a status of "In Transit" until the corresponding "Transfer In" note is processed.

When producing Delivery Notes from Sales Orders, multiple Delivery Notes can be raised against one Sales Order and combined into one Sales Invoice.


- Inter-Branch Transfer capability
- Reason Code logging
- Automatic creation from Allocations module
- Suggested Transfers based on Product Performance across Locations
- Transfers by Carton
- Multiple Delivery Notes

Step 9 - Stocktaking

Stocktaking is a necessary evil for all Retailers or Wholesalers. Fashion Master provides many facilities to make the task as painless as possible.


- Wireless Real Time Stock takes
- Remote Download & Check
- Full & Partial Stock takes
- Stock take Comparison Reports

Step 10 - Stock, Sales & Customer Analysis

Fashion Master collates all information relating to movements of stock i.e. Purchase Orders, Goods Received, Transfers, Sales, Returns, Customers etc. as individual transactions with Date and Time stamps. This data is then made available in Fashion Master through a variety of Analysis Tools ; STANDARD REPORTS A comprehensive library of reports covering all aspects of Fashion Master.. Reports are available on Sales Value and Stock Item Performance as well as Quantity, Margin %, Profit, Stock Turn, Weeks to Sell, Customer Performance, Sales Rep Performance and many other options.

Reporting Periods

- ½ Hourly
- Daily
- Weekly
- Monthly
- Quarterly
- Seasonally
- Yearly
- Any date range

Summary Reporting Levels

- Company
- Branch
- Customers
- Suppliers
- Sales Rep

Item Reporting Levels

- Brand
- Type
- Style
- Colour
- Size
- Item (Barcode / Supplier Product Code)

Customer Reporting Levels

- Spend
- Frequency
- Product Range
- Purchase History
- Origin (e.g. Magazine, Mail shot)
- Type (e.g. Internet, Retail)

User Defined Reports

- Fashion Masters integral Report Generator provides users with the ability to define their own reports.

Analysis Modules

- The Fashion Master Analysis Modules are powerful yet simple to use tools which allow quick and easy access to information without the need to run complex and time consuming reports or have the knowledge to use Report Generators. All data is available at Summary or Detail level. Analysis Modules are available in the following sections;

Purchase Order Analysis
Stock Holding Analysis
Sales Order Analysis
Retail Sales Analysis
Customer Sales Analysis